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In this position you will be responsible for the overall administrative management activities of the office you are assigned which includes fiscal and budget, travel, payroll, procurement and supply, property, personnel, data processing, records and mail management; you are part of an overall administrative team for the state.

The duties may include, but are not limited to:

  • Reviews historical data and collects information using cost-benefit analysis techniques to determine new and recurring fiscal needs.
  • Tracks employee hours by accounting codes, prepares monthly budget estimates, salary and benefit reports, and spreadsheets.
  • Electronically creates procurement documents, prepares procurement requests for forms, publications, equipment, services and supplies.
  • Prepares forms and documents, maintains logs, manages office calendars, receives visitors, directs calls, and maintains an inventory of property.
  • Makes purchases per policy guidelines, manages purchase card personal accounts and reconciles transactions.
  • Utilizes an automated timekeeping system in order to review individual timesheets for adherence to accurate/complete recording of time in pay status, and that proper leave documents are submitted.
  • Provides advice and technical guidance to the supervisor and employees on recruitment procedures, personnel actions, Within Grade Increases (WGIs), performance appraisals, learning contracts, etc.
  • Administers new employee orientation and provides assistance with forms, identifies training, and provides advice on various Agency regulations, guidance, and work and/or administrative processes.
  • Utilizes knowledge of travel regulations, policies and procedures in order to disseminate information and provide training to travelers.

Conditions of Employment

  • You must be a US Citizen or US National.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below.

FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

  • Working in a professional setting performing multiple administrative tasks with shifting priorities.
  • Communicating to internal/external customers through a variety of written and verbal methods while reviewing and tracking responses to requests.
  • Researching information from current files, archives, reference books/manuals and other sources, as well as following processes, policies and past practices.
  • Gathering information to preparing correspondences, reports and spreadsheets.

OR 4 years above high school.

Equivalent combinations of education and experience are qualifying for this grade level.
 

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applications will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures and USDA policy using category rating. Applicants who meet basic minimum qualifications will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. Category placement will be determined based on applicants' quality of experience and the extent they possess the following knowledge, skills, and abilities (KSA) or competencies:

 

  • Clerical
  • Compensation
  • Contracting/Procurement
  • Database Management
  • Technical Competence
  • Technical Documentation



Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position. Those determined to be in the best qualified category will be referred to the selecting official for consideration.

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score may be adjusted to more accurately reflect your abilities, or you may be found ineligible. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action up to including removal from the Federal service.

To preview the application questionnaire, please visit: https://apply.usastaffing.gov/ViewQuestionnaire/12340164