Human Resources Assistant

Job Title:                    Human Resources Assistant

Reports to:                 Director of Human Resources

FLSA Status:               Non-Exempt                

Job Purpose:   Provides support to Human Resources and CWV employees.  Assists in the planning and administration of all human resources policies and programs in the organization.

Essential Duties and Responsibilities:

• Coordinate bi-weekly orientation, including room assignment, agenda, notification to presenters, assembly of and collection of paperwork. 
• Assists new hires with their on-boarding completion of paperwork for payroll, benefits and recordkeeping purposes. 
• Input of bi-weekly payroll changes, such as rate increases, status changes, deduction changes, new hires and terminations, etc.
• Prepare and distribute monthly list of upcoming and overdue performance evaluations to department heads. 
• Responsible for record keeping, personnel files, maintenance, retention, and administration of applicable systems including: Payroll, Benefits, Human Resource Information Systems.
• Provide termination letter to employees upon separation including unemployment brochure if applicable. 
• Process terminations with insurance providers and notify COBRA carrier of separation. 
• Updates UKG credentials and maintains record of employees professional licenses and certifications. Proactively monitors expirations. 
• Administers C.N.A. certification renewals.
• Prepare and distribute monthly birthday cards. 
• Performs accurate filing of all paperwork assigned 
• Maintains accurate supplies for the department 
• Participates and supports all HR sponsored activities including but not limited to: bulletin board notice development/rotation, rewards and recognition programs, employee committees; as well as other company sponsored activities when needed.
• Applies “5 Star” customer service approach in all aspects of job.
• Adheres to all company policies, procedures, and standards of conduct.
• Reports to the appropriate managers any known or suspected violations of policy and procedures, regulations or standards of conduct.
• Attends required in-services and training.
• Performs additional duties as assigned.

Qualifications:

• College degree or equivalent experience preferred.
• Ability to maintain a high level of confidentiality; high degree of accuracy, and sense of urgency.
• Experience with UKG Ready payroll and HR modules preferred.
• Proficient level computer skills, including MS Word and Excel; knowledge of PowerPoint, Applicant Tracking and HRIS experience helpful.
• Minimum of 2-3 years HR experience required.
• Exceptional interpersonal skills.

Supervision of Others:    None

Americans With Disability Specifications

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is not exposed to weather conditions. 

The noise level in the work environment is usually moderate.