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Office Manager 

Phoenix , AZ & Madison, WI

Office Managers are responsible for the coordination of the overall administrative, organizational, and management processes throughout the state. Areas of oversight include budget/fiscal; grants, interagency agreements, and MOUs; procurement including vehicle/fleet procurement and related account management; purchasing; Time and Attendance; training and orientation; awards; file management; management of reports; property/realty; and Office of Workers Compensation (OWCP) activities.

DUTIES

  • The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
  • The duties may include, but are not limited to:
  • Serve as senior administrative staff member, providing guidance to other administrative personnel and work units throughout the state.
  • Assists with the requesting, processing and implementation of cooperative agreements, grants, interagency agreements and MOU's.
  • Assists with the research, projection, establishment, and maintenance of annual budget.
  • Analyzes procurement policies and procedures, orders and purchases equipment, and maintains invoice, payment, and reconciliation activities.
  • Monitors that all expenditures fall within budget allocations, and budgetary/purchasing policies and regulations are followed.
  • Manages vehicle fleet including; procurement, utilization, storage, accidents, cost, and maintenance.
  • Responsible for enforcing time and attendance policy and regulation, and timely and accurate time and attendance reporting.
  • Point of contact and responsible for submission of personnel actions to HR including; position management, hiring action approval, and appointment limitations.
  • Administers employee onboarding, orientation, and exit procedures.

REQUIREMENTS

Conditions of Employment

  • You must be a US Citizen or US National.
  • Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
  • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
  • Successful completion of one-year probationary period, unless previously served.
  • Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
  • Valid state driver's license is required at the time of application.
  • All USDA employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity on individuals who hold low risk, public trust, or national security positions.
  • Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty to this position will be the responsibility of the selected employee.
  • May be some walking, standing, bending, stooping, carrying of light items such as papers, books, or small parts, or driving an automobile.
  • Some supplies, such boxes of copier paper, may weigh up to 40 pounds.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below.

FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:

-Proficient and knowledgeable with processing transactions, and able to apply varied guidelines, systems and policies as they evolve.
-Performed a wide variety of problem trouble shooting; developed information, identified interrelationships and took actions consistent with objectives of the program
-Prepared budget estimates and reviewed status of funds reports to determine if projected or expended funds are consistent with the overall budget allocations
.
Note: There is no education substitution for this grade level.

TRANSCRIPTS are required if:

  • You are qualifying for the position based on education.
  • You are qualifying for this position based on a combination of experience and education.
  • This education must have been successfully completed and obtained from an accredited school, college, or university

COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-06 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.
 

Additional information

  • Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL), or Interagency Career Transition Assistance Plan (ICTAP): Visit the OPM website for information on how to apply as a CTAP, RPL, or ICTAP eligible. To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.
  • First time hires to the federal government normally start at the lowest rate of the salary range for the grade selected.
  • Travel, transportation, and relocation expenses will not be paid. Any travel, transportation, and relocation expense associated with reporting for duty will be the responsibility of the selected employee.
  • Locality pay will vary based upon the selectee's duty location. A final salary determination will be made upon selection.
  • This position is represented by a collective bargaining unit (union), specifically the National Association of Plant Protection and Quarantine Office Support Employees (NAPPQOSE).
  • Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.
  • Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here.
  • Worksite Information: This position may be eligible to telework up to four days per week, based upon the duties of the position. This position may also be eligible for flexible work arrangements as determined by agency policy and any applicable collective bargaining agreements. Additional information regarding ad hoc, occasional, or reoccurring telework may be obtained at a later time from the hiring manager or program during the hiring process.