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PAYROLL SPECIALIST

Division:                    Business Services Division

Department:            Internal Business Services 

Supervisor:               Marian Reyes

Bargaining Unit:     CSEA 887

Location:                   San Mateo County Office of Education

                                    101 Twin Dolphin Drive, Redwood City, CA 94065   

            

BASIC FUNCTION: 

Under the direction of the Director, Internal Business Services, perform a variety of specialized and complex payroll accounting functions to assure classified or certificated County Office employees are paid in an accurate and timely manner; serve as a technical resource concerning assigned payroll functions and related retirement accounts and information; prepare, maintain and audit a variety of financial and statistical payroll related data, records, statements and reports.

ESSENTIAL DUTIES: 

  • Perform a variety of specialized and complex payroll accounting duties to assure County Office employees are paid in an accurate and timely manner; prepare, process and evaluate a variety of payroll related forms and records.
  • Prepare classified or certificated payrolls as assigned including regular, variable, manual or supplemental payrolls; audit time sheets and other calculations against payroll reports; calculate salary adjustments, leave time, deductions, timesheet corrections and overtime pay; verify proper authorizing signatures, calculations and accuracy of payroll adjustments; assure accuracy of codes on payroll documents.
  • Serve as a technical resource regarding the payroll functions, policies and procedures; respond to inquiries, research data and provide information concerning calculations, pay rates, taxes, leaves and other payroll information; provide benefits information to employees including insurance coverage options, and benefits and claims procedures.
  • Prepare and maintain a variety of financial and statistical records, statements and reports related to payroll, benefits, employees, garnishments, earnings, contributions and assigned activities.
  • Research, compile, prepare and revise payroll, retirement and related accounting data; calculate, reconcile and balance assigned payroll figures including gross salary, taxes, retirement, retroactive pay and other payroll figures.

*SEE JOB POSTING FOR FULL JOB DUTIES

MINIMUM QUALIFICATIONS:

Any combination of education and experience providing the job knowledge, skills, and ability for successful job performance will be considered for positions in this classification.  Typical qualifications would be equivalent to:

EDUCATION:  Graduation from high school supplemented by college-level course work in accounting or related field and;

EXPERIENCE:  Three years clerical accounting or payroll experience.

EXAMINATION PROCESS:

The examination process for this classification may consist of:          

  1. A written in-person examination (Tentative Date: November 18, 2024); and
  2. An oral board virtual examination (Tentative date: November 22, 2024).

 

BENEFITS:

Total Compensation Package:  Placement on salary schedule.  If a medical plan is selected, the employee will receive a contribution of $1,300.00/month toward the selected medical plan (through CalPERS), Delta Dental, and Life Insurance.  The employee pays the balance of their health premiums from their gross earnings on a pre-tax basis.  If a medical plan is not selected, employees will receive a contribution of $300.00/month toward single coverage for Delta Dental, and Life Insurance.  A vision plan (VSP) is also available.  Employees pay the worker contribution to the Public Employees Retirement System (PERS). This position is represented by California School Employees Association (CSEA) Chapter No. 887.  Pursuant to Article 2 of the CSEA 887 Collective Bargaining Agreement, the County Office shall deduct in accordance with the CSEA dues and fees schedule from the wages of all employees.

OTHER FRINGE BENEFITS:

Accrue 102 hours of sick leave

15 paid holidays

15 paid vacation days

CALPERS Employer Contribution 

Work remotely one (1) day every week (applicable after initial 6 months pending supervisor approval) 

Flexible work schedule depending on position    

Commuter Benefit

Tuition Reimbursement

 *Floating Holiday, Personal Leave, Executive Leave, and Personal Business vary depending on the   position, collective bargaining agreement, and/or other regulations.