Programming Accounting Associate

Programming Accounting Associate

Department:        Programming/Finance

Manager:               Senior Director of Live Events/Senior Director of Finance

Location:               Austin, Texas

Full Time:               Hybrid Remote/In-Person Schedule (3 Days in Office/2 Days Remote)

Salary:                       $55,000 to $60,000 commensurate with relevant years of experience

About the Austin Theatre Alliance

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Built in 1915, the Paramount Theatre (1300 seats and 180+ shows a year) has served Austin for more than a century. It stands next door to the State Theatre (300 seats and 120+ shows per year), constructed in 1935. Together, as the Austin Theatre Alliance, these spaces are acoustically more intimate, visually more appealing, and historically more significant than just about any other theatre in the region. Both are contributing structures to the Congress Avenue National Historic District, and the Paramount Theatre is listed on the National Register of Historic Places. The theatres continue to serve as anchors in the downtown area for performing arts events. The Paramount and State are the annual home to SXSW Film Festival, ATX Television Festival, and Paramount Summer Classic Film Series (total of 300+ film screenings) and many outreach programs. Additionally, we own and produce the annual two-week Moontower JFL Austin Comedy Festival (11 days, 150+ comics, 170+ shows, 12 venues). Each year, more than 275,000 people pass through our doors to attend live performing arts events and films.

About the Position

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The Programming Accounting Associate works with both the Programming and Finance departments to manage all aspects of revenue accounting, processing, and reporting for Moontower Comedy Festival and programming department. Daily tasks include in-house show settlements, expense and invoice tracking, and credit card activity coding review. 

This position holds a pivotal role in orchestrating the financial management of the organization’s programs. This role is responsible for supporting the Chief Financial Officer and the Senior Director of Finance in ensuring the processing and managing the organization’s financial transactions, reporting and budgeting align from the programming department with the financial system. The employee in this position will work independently, communicate with colleagues effectively, and manage multiple documents and tasks simultaneously.

Responsibilities

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Financial Analysis and Reporting

• Analyzes and measures monthly budget vs. actual totals and ensures in-house settlements match finance department totals for each individual show
• Analyzes and measures monthly budget vs. actual totals for Moontower Comedy Festival and ensures expenses are tracked and coded appropriately
• Tracks artist payments, settlements, and contracts to ensure operational efficiency and increased productivity. 
• Reconciles in-house settlements with finance

Project and Budget Management

• Creates and maintains monthly dashboard of budget to actuals
• Provides show and festival summary reports, year-over-year analysis, and other analytics to inform data-driven decision-making
• Provides budget oversight, monitoring, and analyzing expenses, including the review of credit card activity
• Assists with tracking and reporting programming and Moontower Comedy festival expenses.

Administrative Support

• Supports team members with administrative tasks and special projects as needed
• Reviews all ticket builds prior to on sale
• Assist finance team with audit documentation
• Other duties as assigned

Requirements

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• Must have a minimum of 2 years of experience in financial/accounting tracking and coding.
• Bachelor’s degree in a related field, such as Accounting, Finance or Business.
• Experience working in a related role is strongly preferred.
• Strong understanding of and dedication to cultural arts and Austin community is a plus.
• Strong attention to detail and accuracy in data entry and management.
• Excellent organizational and time management skills, with the ability to prioritize and handle multiple tasks.
• Ability to work well in a fast-paced environment and multitask without sacrificing work quality.
• Demonstrated success in working remotely, including being self-motivated, taking initiative, resisting distractions, and managing time responsibly.
• Ability to work both independently and collaboratively in a team environment.

Paramount Perks

• Health insurance benefits package (medical, dental, vision and Telemed).
• Company-paid short- and long-term disability.
• 401(k) retirement plan with discretionary company match.
• Paid vacation, sick days and holidays.
• Access to covered downtown garage parking.
• Gold’s Gym membership discount.
• Countless opportunities for once-in-a-lifetime experiences at shows, festivals, galas, and beyond…..and more!

Process

To apply for this position, please submit your resume and cover letter to jobs@austintheatre.org with the subject line “Programming Accounting Associate.”

We are here to inspire generations.

As a member of our team, you’ll work with passionate people dedicated to connecting and strengthening our community by showcasing unforgettable performances across genres, providing life-changing arts education programs, and dreaming up magical experiences in iconic venues that anchor and define downtown Austin.

 You’ll work in an environment that’s open and transparent, a place where you are encouraged to communicate your thoughts and where the best ideas are quickly embraced and acted upon. It’s an attitude that’s informed by our core values. They help us make smart decisions, and guide our interactions with each other, our patrons, and the communities we serve. 

• We revel in creating our future with radical relevance.
• We boldly take risks with decisive courage.
• We create a welcoming environment with thoughtful inclusion.
• We embrace change through constant innovation.
• We celebrate pervasive passion.