Assistant Office Manager

ABOUT THE COMPANY

With more than 25 years in the market, Absolute Builders is an award-winning Commercial Carpentry Contractor in the DC metro area, known for its strong, people-driven team of experienced professionals who consistently deliver high-quality, safe, and reliable projects, no matter the challenge. We exist to develop our people and impact, and create solutions through smart decisions.

JOB DESCRIPTION

This role provides hands-on support to office operations, with a focus on finance, vendor/subcontractor coordination, and people operations.

You’ll help keep day-to-day administrative processes organized, accurate, and running smoothly across teams, with strong potential for fast growth into an Office Manager track based on performance and learning speed.

Activities:

Finance & Accounting Support

• Support weekly vendor payments and bi-weekly subcontractor/1099 payments, including check runs, invoice processing, and approvals.
• Maintain and update vendor/subcontractor records and spreadsheets.
• Code, reconcile, and organize invoices, receipts, and credit card transactions in TRUE, resolving discrepancies with vendors and the outsourced accounting firm.
• Assist with month-end close documentation and reporting.

Administrative & Operations Support

• Provide day-to-day office support, including supplies, organization, and general administrative tasks.
• Support onboarding administration, including collecting and filing new hire documentation and assisting with time clock setup/training.
• Assist with project documentation during kickoff and closeout phases.
• Support budget tracking in Smartsheet and help flag unusual invoice items or pricing; assist with material pricing for bids when needed.
• Handle sensitive information with confidentiality and support other departments as needed.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Human Resources, or Business Administration.
• Previous experience in finance, accounting and administrative roles
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Knowledge of HR and experience in the Construction industry are a plus

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WORK SCHEDULE

This is an on-site, part-time role (3–4 days per week) with 8-hour shifts and a flexible start time between 7:00 and 8:30 AM.

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COMPENSATION & BENEFITS

Paid holidays

Cell phone allowance

After 90 days: Health insurance (company-paid base plan)

After 1 year: 401(k), vision & dental plan.

Eligibility Benefits will increase upon promotion to a full-time position.

Job Type: Part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• finance, accounting or administrative: 2 years (Required)

Work Location: In person