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Office Coordinator

Office Coordinator (Part Time – 15-20 hours/week) 

Role Overview
You will perform a variety of tasks related to keeping the Petersen Engineering office running smoothly. This will include ordering and maintaining office supplies and equipment, coordinating maintenance of company vehicles, coordinating weekly recycling, and maintaining a stock of company-branded materials for marketing purposes. You will also perform a variety of administrative tasks, including:
  • Formatting affidavits
  • Updating company marketing materials as new employees join the company
  • Assisting with quantifying company projects (budgets, number of units, square footage, building standard) for marketing purposes
  • Saving, logging and setting up submittals
  • Plotting physical sets of drawings for permitting and/or site visits
  • Stamping these and coordinating with PE on each project to sign
  • Sending these drawings to the client
  • Filing various documents
  • Coordinating office mailings
  • Assisting with planning for office celebrations
Required Skills and Qualifications
  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Friendly, service-oriented
  • Keen attention to detail
  • Problem-solving and basic troubleshooting skills
  • Proficiency with Microsoft Office and ability to learn other software
  • Comfortable in a fast-paced environment
  • A passion for PEI’s mission – Smart Sustainable Design – and ability to be an ambassador for our brand
To apply, send resume and cover letter detailing your interest in the role to careers@petersenengineering.com.