PTS Account Clerk

The Administrative Services department is seeking a highly motivated and self-driven candidate for a PTS Account Clerk position in the Finance division. Under the direction of a Financial Analyst, this position performs a variety of clerical, technical, and accounting functions relating to accounts payable, cashiering, and accounts receivable.

Work Hours: Approximately 20-40 hours a week between the hours of 8:00 a.m. 5:00 p.m., Monday through Friday

Duration of Assignment: Anticipated to be approximately 12 months, but could be extended or shortened based on need during implementation of the City’s new financial system.

• Performs a variety of clerical, technical, and paraprofessional accounting duties, which depending on the area of assignment may include accounts payable, cashiering, accounts receivable, and general administrative duties; provides customer service in person and by telephone

• Processes accounts payable; sorts and distributes vendor invoices; contacts vendors regarding invoices and payments; processes and enters all pertinent information into the City's computer system; generates, prints, and mails checks for payment; files and maintains copies of checks with invoice backups; creates various accounts payable reports; prints and distributes accounts payable checks

• Receives payments for City permits, bus passes, and other City-related revenues; issues receipts; balances cash and prepares daily bank deposits; gathers payments and documents from the mail and over-the-counter, performs data entry and posts receipts to various City accounts and funds; operates cash register; issues petty cash; researches and resolves payment issues and discrepancies; prepares routine journal entries

• Answers and routes calls as appropriate; sorts and processes mail; maintains a variety of records and files

• Provides support to professional/management personnel as needed, including journal entry scanning, invoice coding, filing, check pulling, and assisting with special projects

• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public

• High school diploma or GED equivalent

• Minimum of two years of experience in accounts payable, accounts receivable and/or cashiering

• Proficiency using 10-key by touch is highly desirable

• Valid California Class C driver's license

• An equivalent combination of education and experience will be considered

• Knowledge of computerized accounting systems and computer applications including Microsoft Excel and Microsoft Word

• Strong attention to detail and the ability to effectively input, sort, and review accounting data and produce work that is both accurate and complete

• Strong work ethic and the ability to demonstrate a high level of professionalism, integrity, and confidentiality

• Strong customer service skills and the ability to effectively respond to general accounting questions and issues in a professional and timely manner

• Strong communication skills and the ability to communicate information clearly both verbally and in writing

• Strong organizational skills and the ability to multi-task, work with constant interruptions, and meet time-sensitive deadlines

• Strong problem-solving skills and the ability to research and effectively resolve discrepancies, errors, and issues related to accounting as they arise

• Strong interpersonal skills and the ability to develop and maintain collaborative working relationships with City employees and vendors

• Flexible and willing to fill in and perform other accounting functions and duties as needed

• Strong team player and the ability to work both independently and within a work group

• Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and successful completion of a post-offer pre-employment physical which may include a drug screen and Physical Abilities Test, negative TB test on file, and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.

In compliance with the California law, positions working with children are required to be mandated child abuse reporters. A mandated reporter is an individual who is obligated by law to report suspected cases of child abuse and neglect.

As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.

PTS workers are at-will. Generally, PTS employees are limited to no more than 1,000 hours.