Leave and Disability Analyst
Leave and Disability Analyst
Job ID: 106425
Location: Oregon City, Oregon
Full/Part Time: Full Time
CLACKAMAS COUNTY CORE VALUES
WE ENCOURAGE YOU TO PRINT OR SAVE THIS JOB ANNOUNCEMENT FOR YOUR REFERENCE. IT WILL NOT BE ACCESSIBLE AFTER THE CLOSE DATE.
Clackamas County employees work to serve the public and enrich our community. In that spirit, we pledge to hold ourselves to these standards at all times in our interactions with customers and one another:
• Individual accountability
By incorporating these values into our daily routines, we can better serve our customers, ourselves and our projects. We're always looking to improve. That's the Clackamas County SPIRIT.
Equity, diversity, and inclusion are at the core of everything we do. Clackamas County is committed to building a workforce that reflects the community we serve, so we encourage applicants of diverse backgrounds and experiences to apply.
This Job Posting closes at 11:59 p.m. (Pacific Time) on May 24, 2022.
PAY AND BENEFITS
Annual Pay Range: $74,370.14 - $100,400.84
Hourly Pay Range: $35.754876 - $48.269636
The listed salary range will be increased by a 4.5% Cost of Living Adjustment (COLA) on 7/1/220
In addition to the base salary, Clackamas County contributes to member's PERS/OPSRP defined benefit retirment fund as well as pick up the 6% contribution to their Individual Account Program (IAP).
Salary offers will be made within the posted pay range and will be based on a candidate's experience (paid or unpaid) that is directly relevant to the position.
In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.
Employee will be eligible for benefits first of the month following their hire date.
Generous paid time off package, including:
• 16 hours per month vacation accural
• 10 paid holidays and 1 personal day per year
• 8 hours per month sick leave accural
Benefits information summary:
• A choice of medical plans with vision and prescription drug coverage
• A choice of dental plans
• Chiropractic coverage and alternative care benefits
• Robust wellness programs, including gym discounts and wellness education classes
• A variety of optional benefits
• Longevity pay after five (5) years of employment with the County
This is a full time non-represented group 2 County position.
JOB DETAILS AND QUALIFICATIONS
Come join a great team, the HR team at Clackamas County, where we have fun and make a positive difference by the work we do!
The Clackamas County Department of Human Resources is seeking an experienced and adaptable Leave and Disability Analyst to join the Leave Administration team! We are looking for an individual who has the ability to prioritize assignments and balance the demands of multiple projects while maintaining quality and consistency across all work. This position requires advanced skills to collaborate, provide consultation and maintain effective communication throughout complex work assignments.
The Leave and Disability Analyst works within the Benefits and Wellness division and will perform duties at the professional level in the area of employment leaves and benefits administration, including requests for accommodation under the Americans with Disabilities Act (ADA). In addition, this position is responsible for effective and timely case management, and workplace intervention and prevention, as well as program development, management and evaluation related to employment leaves, workplace accommodations and benefits administration.
The purpose of the Benefits and Wellness line of business is to provide comprehensive benefits, disability management, planning, education and consultation services to county departments and employees so they can create a workplace culture committed to practices that sustain a healthy and productive workforce and preserve financial resources. Successful candidates in this role will have an expert understanding of Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Americans with Disabilities Act (ADA), and other Oregon laws governing leave and accommodations with a strong background and experience administering/coordinating employee leave programs in compliance with these state and federal laws.
Required Minimum Qualifications/ Transferrable Skills:*
• At least four (4) years of professional-level administrative experience in a human resources, employee benefit and/or leave management, or other third party administrator role (professional-level experience must include significant work experience in benefits or leave administration and/or employee relations)
• Experience with Human Resource Information System (HRIS) or other data base system, to include data creation, maintenance, retrieval and reporting
• Strong working knowledge and application of Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Americans with Disabilities Act (ADA) and other Oregon laws governing employee eave and workplace accommodations.
• Ability to communicate effectively with a variety of individuals, including those experiencing significant life or medical events, anger or confusion; ability to explain policies, regulations and processes, and adjust communication style and delivery to best meet each customer's needs, and consistently provide excellent customer service
• Ability to work in a fast-paced environment, with the need for flexibility and teamwork
• Skill to gather, understand and evaluate information from diverse sources under stressful conditions, and make business decisions in compliance with relevant employment law, contracts or county policy.
• Working knowledge and experience using Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. http://dochub.clackamas.us/documents/drupal/828106a0-265a-47cc-a3a6-0a2c8b028673
Preferred Special Qualifications/ Transferrable Skills:*
• Experience working in a union environment
• Experience with continual or continuous improvement methods
*For Veterans qualified for Veteran's Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
• Counsels employees, supervisors and managers during periods of non-occupational disability; responds to questions and provides information on the provisions of the disability program and related claims materials; oversees or performs the review of submitted claims packets, completion of employer forms and payroll information, and forwarding of claims to appropriate insurance provider for administration; provides requested information to insurance providers so that a claim determination can be made; closes completed files; assists employees eligible for long-term disability and makes appropriate referrals if unable to return to work.
• Counsels employees and advises supervisors and managers on the provisions of Federal and Oregon Family Medical Leave (FMLA/OFLA) laws, rules and regulations; ensures FMLA/OFLA claim packets are sent out to employees who may qualify; reviews submitted claims packets for completeness; evaluates and accepts or denies FMLA/OFLA requests; tracks FMLA/OFLA usage and entitlement; assists employees with requests for donated leave and coordinates with Payroll; counsels employees regarding continued leave when FMLA/OFLA ends; conducts supervisor training regarding Family Medical Leave/Oregon Family Leave and non-occupational disability.
• Conducts research projects as assigned; prepares and presents reports as needed to Benefits Manager, Director of Human Resources, County Administrator and other County personnel; remains current with legislation, regulations, case laws, issues and trends related to disability and family medical leave programs.
• Provides consultation and assistance to supervisors, managers and employees in interpretation and application of county policies and procedures, the Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) guidance, and any other applicable local, state and federal rules and regulations related to reasonable accommodations and compliance; leads interactive process related to applicant or employee requests for application or workplace accommodation under the ADA, to include but not limited to: evaluation of requests and any medical documentation, thorough assessment and understanding of limitations as they apply to a specific business unit or position, close consultation with requestor, supervisors and managers to identify reasonable and effective accommodation options, and ongoing monitoring of accommodations for effectiveness. Advises departments on DA compliance and reasonable accommodations and makes recommendations to departments; maintains documentation and case files.
• In consultation with Senior HR Management and other HR Business Partners, works to resolve complex employee leave and ADA matters such as compulsory leave, medical layoff, fitness for duty and reasonable accommodations under the ADA; participates as part of team with Senior HR Management and other HR Business Partners, County Counsel and department management in addressing complex employee leave and ADA issues and complaints.
• Utilizes the County's human resource information system (HRIS) and query tool to select employee information for a variety of claim and leave issues; uses HRIS in conjunction with other computer tools to provide analysis, costing and employee statistics, reports and documents.
• Participates in the collective bargaining process; identifies and researches significant or controversial issues; prepares exhibits for fact-finding and interest arbitration hearings; drafts and recommends contract language.
REQUIRED KNOWLEDGE AND SKILLS
Knowledge, Skills & Abilities:
• Computer proficiency and technical aptitude with the ability to use Microsoft products, including Excel and Word experience with HRIS and benefits databases
• Project management skills and experience
• Proven ability to work effectively in a team environment with associates
• Capability of effective planning and priority setting
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
• Strong analytical skills and a thorough knowledge of plan designs. Ability to understand, evaluate and make judgment on proposals (RFPs)
• Knowledge of benefits contract language
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including but not limited to ERISA, COBRA, FMLA, OFLA, ADA, Section 125, workers' compensation, and DOL requirements
• Excellent communication and organization skills
• HR Expertise
• Critical Evaluation
• Relationship Management
• Ethical Practice
This position is included in the County's alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended. This position is designated as on-site/in-person. It is expected that the selected candidate will perform duties at the specified on-site work location.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
ABOUT THE DEPARTMENT
As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees.
The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Workforce Data Management, Recruitment and Selection, Classification and Compensation, Benefits and Wellness, Workforce Development and Planning, Risk Management and Safety, Employee and Labor Relations.
The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.
Clackamas County only accepts online applications.
Help With Your Application:
If you have any questions or issues you may contact the Department of Human Resources at 503-655-8459 or mailto:firstname.lastname@example.org?subject=Application%20Materials%20Question. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
HOW TO CLAIM VETERAN'S PREFERENCE
Clackamas County does not offer visa sponsorships. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
EQUAL EMPLOYMENT OPPORTUNITY
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
To apply, visit https://apptrkr.com/3089057
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