Human Resources Assistant #W0017, #W0018, #W0019

The Virginia Department of Emergency Management (VDEM) is seeking qualified candidates for the position of Human Resources Assistant. This is a wage position, not to exceed 1500 working hours per year (May 1 - April 30). This position is also not entitled to state benefits. 

The Human Resources Assistant will be a member of a dedicated, fast-paced, and customer service-focused Human Resources Team! The HR Assistant will be responsible for providing support to the HR Team in a variety of HR and office support functions. The HR Assistant will primarily assist with the hiring process duties, including drafting job postings, candidate sourcing, screening applications, scheduling interviews, conducting reference checks, attending job fairs/career events, and other tasks assigned by the Recruiter. The HR Assistant will also perform data entry, maintain files, update HR systems and spreadsheets, prepare correspondences, respond to inquiries, assist with special events, update the HR SharePoint webpage, and other duties as assigned. 

All VDEM employees are designated as essential personnel and may be required to work during emergency situations such as inclement weather and natural or human-made disasters. This may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the Employee Work Profile.
 

Minimum Qualifications

• Knowledge of office practices, procedures, and office equipment. 
• Working knowledge of Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) 
• Previous work experience in Human Resources, Recruitment, or providing administrative support.
Ability to handle confidential and sensitive information appropriately and with discretion
• Ability to work independently in a fast-paced environment with competing deadlines
• Ability to read and interpret policies, independently research topics, and make recommendations or changes to processes and procedures.
• Excellent communication skills (verbal and written), problem-solving, and a high degree of professionalism and customer service.

Additional Considerations

• Knowledge of state government Human Resources policies and procedures
• Familiarity with Applicant Tracking Systems e.g. PageUp

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.

Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions.

The wage rate for this position is negotiable up to the maximum wage rate range listed in this posting. Offers will not be made outside of the hiring range.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.

VDEM does not provide sponsorship to prospective or current employees. Applicants applying for a position with our agency must be legally authorized to work in the United States at the time of employment.

The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: (804) 912-7254

Email: Humanresources@vdem.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.